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- Herausgeber: John Wiley & Sons
- Kategorie: Wissenschaft und neue Technologien
- Sprache: Englisch
- Veröffentlichungsjahr: 2011
Simply the easiest way yet to get up to speed on Word 2010 Microsoft Word 2010 includes all sorts of new features and functionalities, a redesigned interface, new emphasis on collaboration, and many additional changes. Both users of previous editions and those new to the Office applications will appreciate the clear, visual instruction in this book. With step-by-step instructions and large, full-color screen shots demonstrating dozens of Word 2010 tasks, Word 2010 Simplified gets you up and running faster than you ever thought possible. * Word is the most-used application in Microsoft Office, which holds more than 90 percent of the market for Windows-based productivity suites * The new version of Word includes many changes and new features; both newcomers to Word and users of previous editions will appreciate this clear, visual introduction to the program * A streamlined interior with large font and screenshots, makes this guide easy to follow for all users at any age * Covers the basics, document fundamentals, formatting documents and adding graphics, collaborating and sharing documents, how and when to use Office Web Applications, and much more If you learn best when you see how things are done, or if you just want a quick and easy guide to familiarize you with the new features of Word 2010, Word 2010 Simplified fills the bill.
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Word 2010 Simplified®
Table of Contents
Word 2010
by Elaine Marmel
Published by
Wiley Publishing, Inc.
10475 Crosspoint Boulevard
Indianapolis, IN 46256
www.wiley.com
Published simultaneously in Canada
Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, 201-748-6011, fax 201-748-6008, or online at www.wiley.com/go/permissions.
Library of Congress Control Number: 2010922572
ISBN: 978-0-470-57762-2
Manufactured in the United States of America
10 9 8 7 6 5 4 3 2 1
Trademark Acknowledgments
Wiley, the Wiley Publishing logo, Visual, the Visual logo, Simplified, Read Less - Learn More and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc. is not associated with any product or vendor mentioned in this book.
Disclaimer
In order to get this information to you in a timely manner, this book was based on a pre-release version of Microsoft Office 2010. There may be some minor changes between the screenshots in this book and what you see on your desktop. As always, Microsoft has the final word on how programs look and function; if you have any questions or see any discrepancies, consult the online help for further information about the software.
LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICEs oF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEn WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.
FOR PURPOSES OF ILLUSTRATING THE CONCEPTS AND TECHNIQUES DESCRIBED IN THIS BOOK, THE AUTHOR HAS CREATED VARIOUS NAMES, COMPANY NAMES, MAILING, E-MAIL AND INTERNET ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION, ALL OF WHICH ARE FICTITIOUS. ANY RESEMBLANCE OF THESE FICTITIOUS NAMES, ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION TO ANY ACTUAL PERSON, COMPANY AND/OR ORGANIZATION IS UNINTENTIONAL AND PURELY COINCIDENTAL.
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For general information on our other products and services please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993 or fax 317-572-4002.
For technical support please visit www.wiley.com/techsupport.
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Credits
Executive Editor
Jody Lefevere
Project Editor
Jade L. Williams
Technical Editor
Vincent Averello III
Copy Editor
Lauren Kennedy
Editorial Director
Robyn Siesky
Editorial Manager
Cricket Krengel
Business Manager
Amy Knies
Senior Marketing Manager
Sandy Smith
Vice President and Executive Group Publisher
Richard Swadley
Vice President and Executive Publisher
Barry Pruett
Project Coordinator
Kristie Rees
Graphics and Production Specialists
Joyce Haughey
Andrea Hornberger
Quality Control Technician
Lindsay Littrell
Proofreading
Melissa D. Buddendeck
Indexing
Johnna VanHoose Dinse
Screen Artist
Jill A. Proll
Ronald Terry
About the Author
Elaine Marmel is President of Marmel Enterprises, LLC, an organization which specializes in technical writing and software training. Elaine spends most of her time writing; she has authored and co-authored over 50 books about Microsoft Project, Microsoft Excel, QuickBooks, Peachtree, Quicken for Windows, Quicken for DOS, Microsoft Word for Windows, Microsoft Word for the Mac, Windows 98, 1-2-3 for Windows, and Lotus Notes. From 1994 to 2006, she also was the contributing editor to monthly publications Peachtree Extra and QuickBooks Extra.
Elaine left her native Chicago for the warmer climes of Arizona (by way of Cincinnati, OH; Jerusalem, Israel; Ithaca, NY; Washington, D.C. and Tampa, FL) where she basks in the sun with her dog Josh, and her cats, Watson and Buddy.
Dedication
To Cato, a sweet and loyal friend for 17 years. You are sorely missed by all of us, little girl.
Author’s Acknowledgments
A book is far more than the work of the author; many other people contribute. I’d like to thank Jody Lefevere for once again giving me this opportunity. Sarah Cisco, it is a pleasure to work with you and I hope you’ll get in touch with me the next time you visit your sister. My thanks to Lauren Kennedy for making me look good and to Vince Averello for helping to ensure that this book is technically accurate. Finally, my thanks to the graphics and production teams who labor tirelessly behind the scenes to create the elegant appearance of this book.
How to Use This Book
Who This Book Is For
This book is for the reader who has never used this particular technology or software application. It is also for readers who want to expand their knowledge.
The Conventions in This Book
Steps
This book uses a step-by-step format to guide you easily through each task. Numbered steps are actions you must do; bulleted steps clarify a point, step, or optional feature; and indented steps give you the result.
Notes
Notes give additional information — special conditions that may occur during an operation, a situation that you want to avoid, or a cross reference to a related area of the book.
Icons and Buttons
Icons and buttons show you exactly what you need to click to perform a step.
Simplify It
Simplify It sections offer additional information, including warnings and shortcuts.
Bold
Bold type shows command names, options, and text or numbers you must type.
Italics
Italic type introduces and defines a new term.
Chapter 1: Getting Familiar with Word
Are you ready to get started in Word? In this first chapter, you become familiar with the Word working environment and you learn basic ways to navigate and to enter text. You explore the main Word window as well as read about the new Backstage view.
Using either your keyboard or your mouse, you find out how to navigate the Word window, launch dialog boxes, use the Mini toolbar that appears when you select text, and take advantage of context menus.
This chapter also shows you how to enter text into a document and how to move around the document.
Open Word
Explore the Word Window
Work with Backstage View
Select Commands with the Keyboard
Select Commands with the Mouse
Work with the Mini Toolbar
Work with Context Menus
Launch a Dialog Box
Work with Commands
Enter Text
Move Around in a Document
Get Help
Open Word
You can open Microsoft Word several ways. This section demonstrates the popular method of opening Word from the All Programs menu. After Word opens, a blank document, ready for you to type text, appears. The Ribbon, which contains commands that help you do things like apply boldface to type or create a numbered list, dominates the top of the Word window. In addition to opening Word from the All Programs menu, many of you might like to open Word and a specific document simultaneously, which you can accomplish by double-clicking any Word document.
Open Word
Click Start.
Click All Programs.
• All Programs changes to Back once you click it.
Click Microsoft Office.
Click Microsoft Word 2010.
• A blank document appears in the Word window.
Explore the Word Window
In addition to the document portion of the Word window, where you type and edit text, the Word window contains tools you can use to work quickly and efficiently while you create documents. Before you dive in and start using Word, take a few minutes to familiarize yourself with the basic screen elements that appear when you open Word. You will have occasion to use all of these screen elements at one time or another, so identifying them early on in your Word 2010 career will make you more proficient in the long run.
Quick Access Toolbar
Contains buttons that perform common actions, such as saving a document, undoing your last action, or repeating your last action. To customize, see Chapter 11.
Title Bar
Shows the program and document titles.
Ribbon
Contains commands organized in three components: tabs, groups, and commands. Tabs appear across the top of the Ribbon and contain groups of related commands. Groups organize related commands; each group name appears below the group on the Ribbon. Commands appear within each group. To customize the Ribbon, see Chapter 11.
Dialog Box Launcher
Appears in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options.
Status Bar
Displays document information as well as the insertion point location. From left to right, this bar contains the number of the page on which the insertion point currently appears, the total number of pages and words in the document, the proofing errors button (), the macro recording status button, the View buttons, and the Zoom Slider. To customize the Status Bar, see Chapter 11.
Document Area
The area where you type. The flashing vertical bar — called the insertion point — represents the location where text will appear when you type.
Scroll Bar
Enables you to reposition the document window vertically. Drag the scroll box within the scroll bar or click the scroll bar arrows ( and ).
Work with Backstage View
Clicking the File tab opens the Backstage view, which resembles a menu. The Backstage view in Word 2010 replaces the Office button in Word 2007 and, for the most part, the File menu in many earlier versions of Word.
In the Backstage view, you find a list of actions — commands — you can use to manage files and program options. For example, from the Backstage view you can open, save, print, and remove sensitive information from documents. You also can distribute documents via e-mail or post them to a blog, and set Word program behavior options.
Work with Backstage View
Click the File tab.
• In the Backstage view, commonly used file and program-management commands appear here.
• The title of the open document appears here.
• Information about the currently open document appears here.
• Buttons appear that you can click.
Click Info.
Click an option in the left column; this example shows the results of clicking Save & Send, which contains commands that help you share Word documents.
• As you click a button in the Send column, the information shown to the right changes.
Repeat Step 3 until you find the command you want to use; this example shows the results of clicking Recent, which displays up to the last 25 documents opened. To select a document in this list to open it, see Chapter 2.
Is there a way to return to working in Word without making any selections in Backstage view?
Yes. You can click the File tab or press on the keyboard. Although you might be tempted to click Exit, resist the temptation, because clicking Exit closes Word completely.
Select Commands with the Keyboard
In the world of Windows, a mouse is essential, and many of us would be lost without it. However, many good typists find that keeping their hands on the keyboard enables them to work efficiently and having to remove their hands to use the mouse to take an action slows them down. Although the Ribbon and the Quick Access Toolbar are exceedingly mouse-friendly, you can use your keyboard to select commands from the Ribbon or the Quick Access Toolbar. Try out this feature: You might find that you work faster and more efficiently than you do using both your keyboard and your mouse.
Select Commands with the Keyboard
If appropriate for the command you intend to use, place the insertion point in the proper word or paragraph.
Press on the keyboard.
• Shortcut letters and numbers appear on the Ribbon.
Note: The numbers control commands on the Quick Access Toolbar.
Press a letter to select a tab on the Ribbon.
This example uses .
• Word displays the appropriate tab and letters for each command on that tab.
Press a letter or letters to select a command.
• Word displays options for the command you selected.
Press a letter or use the arrow keys on the keyboard to select an option.
Word performs the command you selected, applying the option you chose.
Is there a way to toggle between the document and the Ribbon using the keyboard?
Yes. Each time you press , Word changes the focus of the program, switching between the document, the Status bar, and the Ribbon.
What should I do if I accidentally press the wrong key?
You can press to back up to your preceding action. For example, if you complete Steps 1 to 3 and, in Step 3, you press when you meant to press , press to redisplay the letters associated with tabs and then press .
Select Commands with the Mouse
Using a mouse is second nature to most Windows users, and you can use the mouse to navigate the Ribbon or select a command from the Quick Access Toolbar (QAT) at the top of the window. The Ribbon organizes tasks using tabs. On any particular tab, you find groups of commands related to that task.
The QAT appears on the left side of the title bar, immediately above the File and Home tabs and contains three commonly used commands: Save, Undo, and Redo. Click a button to perform that command. To customize the QAT, see Chapter 11.
Select Commands with the Mouse
Click the tab containing the command you want to use.
Click in the text or paragraph you want to modify.
Point to the command you want to use.
• Word displays a ScreenTip describing the function of the button at which the mouse points.
Click the command.
• Word performs the command you selected.
Work with the Mini Toolbar
The Mini toolbar contains a combination of commands available primarily in the Font group and the Paragraph group on the Home tab, and you can take advantage of the Mini toolbar to format text without switching to the Home tab.
When Word initially displays the Mini toolbar, it is transparent in the background of your document. But the closer you move the mouse pointer to the Mini toolbar, the darker the Mini toolbar becomes. This behavior keeps the Mini toolbar out of your way, but makes it available if you want to use it.
Work with the Mini Toolbar
Select text.
• The Mini toolbar appears transparently in the background.
Position the mouse pointer close to or over the Mini toolbar.
• The Mini toolbar appears solidly.
Click any command or button.
Word performs the actions associated with the command or button.
Work with Context Menus
You can use context menus to format text without switching to the Home tab. The context menu appears along with the Mini toolbar and contains a combination of commands available primarily in the Font group and the Paragraph group on the Home tab.
Like the Mini toolbar, the context menu is transparent in the background of your document. But the closer you move the mouse pointer to the context menu, the darker it becomes, which keeps the context menu out of your way until you want to use it. You can read more about the Mini toolbar in the section, “Work with the Mini Toolbar.”
Work with Context Menus
Select text.
• The Mini toolbar appears in the background.
Right-click the selected text.
• The context menu appears along with the Mini toolbar.
Note: You can right-click anywhere, not just on selected text, to display the Mini toolbar and the context menu.
Click any command or button.
Word performs the actions associated with the command or button.
Launch a Dialog Box
Dialog boxes have been a part of Word from the very beginning of Word’s life as a word-processing software package. Dialog boxes contain a series of related options that help you accomplish a task. In a dialog box, you select the options that apply to your situation. For example, you can use the Paragraph dialog box to describe the type of indentation you want to use for a particular paragraph.
Although the Ribbon contains most of the commands you use on a regular basis, you still need dialog boxes occasionally to select a command or refine a choice.
Launch a Dialog Box
Position the mouse pointer over a Dialog Box launcherbutton ().
• Word displays a ScreenTip that describes what will happen when you click.
This example uses the Paragraph dialog box.
Click .
• The Paragraph dialog box appears.
Work with Commands
When you select certain commands on the Ribbon, Word displays a gallery of choices. For example, in the Styles gallery, you find a variety of styles; each style contains a different set of font, font size, and paragraph formatting. You can use galleries to view the choices for a particular command.
In many cases, Word 2010 previews a command choice before you select it, giving you an opportunity “to try before you buy.” For example, if you point the mouse at the Subtitle style in the Styles gallery, Word displays the text of the paragraph containing the insertion point in the Subtitle style.
Work with Commands
Work with Galleries
In galleries containing the More button (), click and to scroll through command choices.
Click to open the gallery and view additional choices.
• Word hides to display the gallery.
Scroll over choices to see a live preview.
Click a choice from the gallery to apply it.
To close the gallery without choosing a command, click anywhere outside the gallery.
Watch a Live Preview
Click in the word or paragraph you want to modify.
Click the tab containing the command you are considering performing.
Position the mouse pointer above the choice you are considering applying.
• Word displays the effects of the choice without performing the command.
In this example, the paragraph containing the insertion point appears in the Heading 1 style.
You can click to select your choice.
What do the small down arrows below or beside buttons mean?
When you see a small down arrow () on a button, there are several choices available for the button. If you click the button directly, Word applies a default choice. If you click , Word displays additional options as either lists or galleries.
Enter Text
Word makes typing easy. For example, you do not need to press Enter to start a new line. Word calculates when a new line should begin and automatically starts it for you based on the font you select and its size. You need to press Enter only when you want to force Word to begin a new line or a blank line. See Chapter 3 for more information.
When you want to add more than one space between words, use the Tab key instead of the spacebar. This way you can properly align text when you use proportional fonts. See Chapter 6 for details on setting tabs.
Enter Text
Type Text
Type the text that you want to appear in your document.
• The text appears to the left of the insertion point as you type.
• As the insertion point reaches the end of the line, Word automatically starts a new one.
Press only to start a new paragraph.
Separate Information
Type a word or phrase.
Press .
To align text properly, you press to include more than one space between words.
Several spaces appear between the last letter you typed and the insertion point.
Type another word or phrase.
Enter Text Automatically
Begin typing a common word, phrase, or date.
The AutoComplete feature suggests common words and phrases based on what you type.
• Word suggests the rest of the word, phrase, or month.
• You can press to let Word finish typing the word, phrase, or month for you.
You can keep typing to ignore Word’s suggestion.
Why should I use instead of to include more than one space between words?
